Senior Office Assistant (3 Positions)

ABOUT FC AFRICA

FC Africa, formerly First Consult, is a regional advisory, investment, and development platform operating across East Africa. Founded in 2006, FC Africa, through its integrated model, works with governments, development partners, and private sector institutions to support enterprise growth, workforce development, and economic transformation.

ABOUT MESOB

FC Africa has strategic partnership with FDRE MESOB Service. Through its partnership with FDRE MESOB Service, FC Africa is hiring for these positions on behalf of FDRE MESOB Service

FDRE MESOB Service, is a government-led one-stop service platform that integrates multiple public services into a single digital and physical hub, enabling citizens and businesses to access government services more efficiently, conveniently, and transparently.

POSITION SUMMARY

The Senior Office Assistant provides high-level administrative and operational support to the CEO and Deputy CEO. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced executive environment. The ideal candidate acts as a key point of coordination, ensuring the smooth day-to-day functioning of the executive office.

KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Executive Support

• Manage complex calendars, appointments, and scheduling for the CEO and Deputy CEO
• Coordinate meetings, including agendas, minutes, and follow-ups
• Handle confidential correspondence, reports, and documents with discretion
• Screen and prioritize emails, calls, and requests

Office Coordination

• Ensure efficient day-to-day operations of the executive office
• Organize travel arrangements, itineraries, and expense reports
• Maintain filing systems (digital and physical) for easy access and compliance

Communication & Liaison

• Serve as the first point of contact for the executive office
• Draft professional communications, presentations, and reports
• Coordinate executive-level meetings, events, and visits

Project & Task Management

• Track key projects and deadlines on behalf of executives
• Assist in preparing briefing materials and reports for strategic meetings
• Follow up on action items to ensure timely completion

Confidentiality & Professionalism

• Handle sensitive information with the highest level of integrity
• Maintain professionalism in all interactions, internally and externally

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, Law, Social Science, or related field
• 6+ years of experience in an administrative or executive assistance role
• Proven experience supporting senior leadership or executives
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong problem-solving skills and attention to detail

Preferred Qualifications

• Experience in a corporate or fast-paced organizational environment
• Familiarity with project management tools and office systems
• Experience coordinating high-level meetings or board activities

Requirement

• Language: Amharic, English. (knowing other languages will be preferable)
• Ready to comply with FDRE MESOB code of ethics
• Time management and prioritization
• Strong interpersonal skills
• Adaptability and resilience
• Attention to detail
• Proactiveness

Working Conditions

• Full-time position
• May require flexibility in working hours to support executive schedules