INVITATION TO BID: Supply of Laptop Computers and Color Inkjet Printers
Supply of Laptop Computers and Color Inkjet Printers
Location: Addis Ababa, Ethiopia
Organization: Hanns R. Neumann Stiftung (HRNS)
Deadline: April 10, 2026
Job Description
Hanns R. Neumann Stiftung Ethiopia (HRNS–Ethiopia) invites eligible and qualified suppliers to submit sealed bids for the supply and delivery of ICT equipment, including Laptop Computers and Color Inkjet Printers, for office use.
Background
HRNS-Ethiopia (Hanns R. Neumann Stiftung Ethiopia) is a development organization dedicated to empowering smallholder farming communities, primarily focusing on sustainable agriculture, environmental conservation, and improving livelihoods. As part of the global HRNS network, the Ethiopia office works closely with coffee farmers and other agricultural producers to enhance their productivity, market access, and resilience against climate challenges
HRNS–Ethiopia intends to procure reliable ICT equipment to support its administrative and program operations. The equipment will be used for productivity applications, reporting, communication, and document processing within the organization’s office environment.
Qualified suppliers are invited to submit bids that meet the minimum technical specifications outlined below.
Lot Structure
The procurement will consist of the following items:
- Lot 1: Laptop Computers
- Lot 2: Color Inkjet Printers
Bidders may apply for one or both lots, provided they meet the technical requirements.
Technical Specifications
Lot 1 –Laptop Computers
| No | Component | Minimum Required Specification |
| 1 | Brand | HP (Hewlett-Packard) |
| 2 | Processor | Intel Core i7 – 12th Generation or higher |
| 3 | Processor Speed | Minimum 2.0 GHz base frequency with Turbo Boost |
| 4 | RAM | 8 GB DDR4 RAM or higher (expandable to 16 GB) |
| 5 | Storage | 500 GB SSD or higher |
| 6 | Display | 14” or 15.6” Full HD (1920 × 1080) Anti-glare display |
| 7 | Graphics | Integrated Intel UHD / Intel Iris Xe Graphics |
| 8 | Operating System | Windows 11 Professional (licensed) |
| 9 | Keyboard | Full-size keyboard (spill-resistant preferred) |
| 10 | Webcam | Integrated HD webcam |
| 11 | Connectivity | Wi-Fi and Bluetooth |
| 12 | Ports | Minimum 2 USB-A, 1 USB-C, HDMI, Audio jack, RJ-45 |
| 13 | Battery | Minimum 6 hours normal usage |
| 14 | Security | TPM 2.0 security chip |
| 15 | Warranty | Minimum 1-year manufacturer warranty |
| 16 | Accessories | Laptop charger, carrying bag, and mouse |
Lot 2 –Inkjet Printer
| No | Component | Minimum Required Specification |
| 1 | Brand | Canon |
| 2 | Printer Type | Color Inkjet Printer (All-in-One: Print / Scan / Copy preferred) |
| 3 | Print Technology | Inkjet Color Printing |
| 4 | Print Resolution | Minimum 4800 × 1200 dpi |
| 5 | Print Speed | Minimum 8 ipm (Black) and 4 ipm (Color) |
| 6 | Paper Size | A4, A5, B5, Letter, Legal |
| 7 | Paper Tray Capacity | Minimum 100 sheets |
| 8 | Connectivity | USB and Wi-Fi wireless printing |
| 9 | Mobile Printing | Canon Print App / AirPrint / Mopria support |
| 10 | Scanner | Flatbed scanner |
| 11 | Scan Resolution | Minimum 600 × 1200 dpi |
| 12 | Copy Function | Standard copying capability |
| 13 | Ink System | Black, Cyan, Magenta, Yellow cartridges |
| 14 | Compatibility | Windows and macOS |
| 15 | Power Supply | AC 220–240V |
| 16 | Warranty | Minimum 1-year manufacturer warranty |
General Requirements
- All equipment must be brand new and unused.
- Products must be supplied in original manufacturer packaging.
- Suppliers must provide official warranty documentation.
- Delivery must include installation and configuration support if required.
- Equipment must comply with international quality and safety standards.
Bid Submission Requirements
Interested and qualified suppliers must submit:
- Company profile with relevant experience in ICT equipment supply
- Copy of valid business license and registration certificate
- TIN certificate and VAT registration certificate
- Technical proposal demonstrating compliance with specifications
- Financial quotation including VAT and delivery costs
- Consultancy
How to Apply
Submission Deadline and Address
All bids must be submitted no later than April 10, 2026, to:
Hanns R. Neumann Stiftung Ethiopia (HRNS–Ethiopia)
Bole Sub City, Woreda 06
House No. 289/12, Gurd Shola
Near Ethio Ceramic
Addis Ababa, Ethiopia
Contact for Clarification
For additional information, please contact:
+251 946753594
+251 994 013 642
Email: ethiopia@hrnstiftung.org.
Rights of the Organization
HRNS–Ethiopia reserves the right to accept or reject any or all bids without assigning any reason thereof.
