Request for Quotation: Information Technology Material Support to Health and Demographic Surveillance System Sites _at Vital Strategies, Ethiopia

Request for Quotation Information Technology Material Support to Health and Demographic Surveillance System Sites

Proposal Due Date: April 14, 2026 5.00PM GMT

Project Overview

Evidence-based decision-making is a cornerstone of a robust health system. To establish a more representative data system for estimating vital rates and causes of death, the Ethiopian Public Health Institute (EPHI), Ministry of Health (MOH), and 16 active Health and Demographic Surveillance System (HDSS) sites affiliated with local academic institutions and Vital Strategies launched the ImpactHDSS Ethiopia Project in March 2025. These HDSS sites have been instrumental in generating longitudinal health and demographic data in resource-limited settings, contributing to evidence-based policy making and program implementation. However, variations in HDSS operations, limited coordination among stakeholders, and weak data-to-policy linkages have hindered the full potential of HDSS data to inform national policy and practice. Based on the baseline assessment conducted in July 2025, IT material gaps have also been identified, and these gaps have limited the capacity of HDSS sites to collect, manage, and utilize data effectively.

To close these gaps, the project will provide standard and limited IT packages to harmonize data collection, storage, and analysis. This investment will enhance digital workflows, and enable pooled analysis, ultimately producing timely, reliable, and nationally representative data to inform health policy and practice.

Purpose and Scope of this Request for Quotation

The purpose of this Request for Quotation (RFQ) is to provide standardized and essential information technology (IT) packages to Health and Demographic Surveillance System (HDSS) sites in Ethiopia. This initiative is designed to strengthen the operational capacity of HDSS sites by addressing critical IT material gaps identified during the baseline assessment conducted in July 2025 under the Impact HDSS project.

The scope of this RFQ covers the procurement of prioritized IT hardware materials that will directly support data collection, management, and reporting functions at HDSS sites. The detailed list of required IT equipment, along with specifications, is outlined in Attachment B.

Through this procurement, the ImpactHDSS project aims to ensure that HDSS sites are equipped with reliable, secure and standardized information technology resources, thereby enhancing efficiency, data quality, and overall system performance, ultimately leading to more accurate, improved decision making and better overall public health outcomes.

Vital Strategies Organizational Background

Vital Strategies (Vital) is a global health organization that believes every person should be protected by a strong public health system. We work with governments and civil societies in 73 countries to design and implement evidence-based strategies that tackle their most pressing public health problems. Vital’s goal is to empower and observe governments adopting promising interventions at scale, as rapidly as possible.

Vital provides expert technical and professional guidance to partners and government agencies. We speak out, through press releases, publications, social media, and participate in convenings and conferences against the practices of tobacco and the sugary drinks industries. Vital Strategies does not accept gifts or funds from industries related to tobacco, sugary drinks and alcoholic drinks. We actively seek to engage with stakeholders who share our values and seek to work with partners who endorse and encourage the highest ethical work practices and standards.

Request for Quotation Objective/s

Vital Strategies is seeking competitive proposals from qualified vendors to provide services and goods to Vital Strategies relating to Impact HDSS project in Ethiopia.

The objective of this Request for Quotation (RFQ) is to:

• Identify vendors to partner with, supplying locally accessible hardware and service, aimed at strengthening the capacity of HDSS sites in Ethiopia. These vendors will provide standardized IT packages that address the gaps identified during the baseline assessment under the Impact HDSS project.

For More Information please use the following link: >> Request for Quotation Information Technology Material Support to Health and Demographic Surveillance System Sites

Proposal Requirements

• Must include:
  • Completed responses to Attachment A (RFQ Questions)
  • Technical proposal
  • Financial proposal
  • Supporting documents
• Technical and financial proposals must be:
  • Submitted in separate sealed envelopes
  • Signed and stamped

Company & Compliance Requirements

Bidders must provide:

• Company profile and background
• At least 3 client references
• Experience working with similar organizations (preferably NGOs)

Legal & Registration Documents

Required copies:

• Business Registration Certificate
• VAT Registration Certificate
• Valid Trade License (relevant to this procurement)
• TIN Certificate

Product & Technical Requirements

• All products must be:
  • New and unused (not refurbished)
  • From authorized manufacturers/resellers
• Must meet technical specifications in Attachment B
• Must include:
  • Warranty details
  • Country of origin
  • Proof of authenticity

Warranty & Support

• Provide:
  • Warranty terms (duration, service type)
  • Repair/replacement turnaround time
  • After-sales support details
• Must confirm:
  • Local or authorized service support availability

Delivery Requirements

• Provide:
  • Delivery timelines
  • Plan for unavailable items
• Ability to deliver within required timeframe is mandatory

Financial Requirements

• Prices must be:
  • In Ethiopian Birr (ETB)
  • Valid for 90 days
• Must demonstrate:
  • Financial capacity to execute the contract

Additional Requirements

• Complete compliance form: www.vitalstrategies.org/compliance
• Include:
  • Technical datasheets
  • Reference letters
  • Last year’s audit report
  • Company profile

For More Information please use the following link: >>> Request for Quotation Information Technology Material Support to Health and Demographic Surveillance System Sites