Zonal Cash/ Commodity Compliance & Capacity Building Officer

Key Result #1: – Compliance Management

1. 1. Monitor food aid resources in all FH and ORDA warehouses and ensure the commodities are stored in line with Donor/FH standard.
   2. Support and guide the field commodity teams in the proper management of food aid resources in line with the FH commodity management guide.
   3. Ensures that all warehouses are keeping proper warehousing by Donor/FH.
   4. Monthly inspect all warehouses, take physical inventory and forward all findings to the project and the CMC every month.
   5. Receive annual commodity allocation from the CMC and advise all project distribution sites toget ready to receive their annual food allocation.
   6. Ensures that the warehouses have all required documents in their shelf and properly kept.

Key Result #2: – Field Support

1. 1. Provide technical support to project staff both (FH/E and ORDA) who are involved in the execution of PSNP;
   2. Provide ideas to the department that may be to future strategies and planning.
   3. Ensure an adequate filing required.
   4. When new warehouse staff is hired give on the job training and familiarize FH’s objective in the way managing food aid commodities.

Key Result #3: – Correspondence, Networking and reporting

1. Receives and compiles distribution reports from Project Offices and forward compiled report to the head office (CMC);

2. Ensure an adequate filing system is in place in all warehouses and easy to access them when required.

3. Receive weekly dispatch report from FH PDPs and summarize it and forward the summary to CMC in weekly bases

4. Receives and compiles distribution reports from Project Offices and forward compiled report to the head office (CMC);

5. During the commodity shipment from theportattend commodity arrivalconditionsat the delivery warehouse andassistwarehouse keepers when they need support.

Key Result #4: – Commodity Distribution Management. 

1. Follow up that theallocatedfoods have arrivedineach distributionsiteand necessary food packages are in place before projects call beneficiaries for distribution.

2. Assess warehouseswhen a newsite is opened for distribution and ensure the necessary warehouse material is available beforecommoditiesarrival in the warehouse.

3. Follow up that theallocatedfoods have arrivedineach distributionsiteand necessary food packages are in place before projects call beneficiaries for distribution.

4. Receive annual commodity allocation from the CMC andadviseall project distribution sites toget ready to receive their annual food allocation.

5. Follow up that theallocatedfoods have arrivedineach distributionsiteand necessary food packages are in place before projects call beneficiaries for distribution

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Education/ Experience

• –  BSC in Accounting or any Related field of Study with 3 years related experience in a relevant position Preferably in INGO Setting.
• Previous experience working in a similar position with PReSERVE Project is an added advantage.

This Position detail is subject to revision. 

Based on the urgent need for this position, Shortlisting shall be conducted on a rolling basis.