Cash/Commodity Distribution Supervisor (12 Positions)

Duty Stations: Different RFSA- PReSERVE Implimenting Woreda (Amhara Region)

Duration of Contract: Up to September 2026

Job Summary

Review projects commodity reports and their supporting documents; prepare monthly/quarterly commodity reports to donors/regional offices. Responsible to reconcile commodity records of the project with with each store sites. He/she will advise project Commodity Storekeepers on monthly commodity reporting, donor’s policy and procedure in handling food aid commodity. He/she is responsible to keep track of commodity movement records FDP to final distribution.

Principal Responsibilities

• Ensure that the PW attendance sheet reconcile with BML
• Sensitize & insure the communities on distribution allocation/entitlements to each household before the distribution takes place.
• Ensure complaint register is in place with adequate information dissemination system in connection with the distribution,
• Ensure a banner with allocation allowances clearly visible to the beneficiaries is put up in each distribution point during the distribution day.
• Manage and assign specific tasks to the commodity distributors.
• Ensure the scooping materials are used and in line with the allocated entitlement before every distribution is started.
• Ensure copies of all distribution documents are properly kept and filed i.e. the PASS (payroll), CIN, attendance sheet and other relevant documents.
• Together with Food monitors Conduct trainings for scoopers and food distributors on food management
• Fill and document commodity distribution monitoring report on each distribution date by FDP.
• Insure key message of the day are delivered by FH/stakeholders on the distribution day.
• Follow the General policy guidelines of the USAID and FH Ethiopia including the code of conduct
• Attend pre and post distribution meetings with the commodity distributors, scoopers and community leaders.

SAFEGUARDING POLICY

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

GENDER RESPONSIBILITY

• Provide adequate time to staff to participate in gender sensitivity workshops and related events.
• Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
• Build a better gender balance in staffing through affirmative action.
• Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
• Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
• Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender

SAFETY & SECURITY RESPONSIBILITY

• Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
• Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
• Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
• Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
• Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
• Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.

Job Level Specifications

• Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.
• Strong Interpersonal skills,
• Emotional maturity,
• Cross-cultural Sensitivity,
• Ability to work effectively under pressure

Education/ Experience

• BSC in Accounting or any Related field of Study with 2 years related experience in a relevant position Preferably in INGO Setting.
• Previous experience working in a similar position with PReSERVE Project is an added advantage.

Distinguishing Competencies

• Strong computer skill and knowledge in the area of MS word, MS Excel, MS Access, PowerPoint and email communication.
• High level of initiative taking.
• Training on gender mainstreaming, gender analysis, community dialogue facilitation skills is an added advantage

Language

• Proficiency in both spoken and written English.
• Ability to write reports and business correspondence.
• Knowledge of local language of the intervention area is preferred.

Supervisory Responsibility

• The position holder supervises Commodity Storekeepers, Commodity Distributors and Commodity Distribution Supervisors.

This Position detail is subject to revision

Women Candidates are highly encouraged to apply

Candidates MUST refer the position title “Cash/ Commodity Distribution Supervisor” on the subject line of their email and applications.