Finance and Admin Officer – Moyale

Context of the mission

For more than 30 years, Médecins du Monde (MDM) France, a campaigning medical organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in 44 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced people, promoting sexual and reproductive health, harm reduction associated with drug use, emergencies and crisis.

Médecins du Monde is operating in Ethiopia since 1986 in different types of health projects from long-term interventions to emergency response.

MdM France has concentrated its efforts on projects related to access to primary health care (projects centered on rural health facilities and isolated populations), reduction of maternal mortality through improved quality of obstetric care, promotion of sexual and reproductive health rights including protection against gender-based violence, provision of Mental Health and Psychosocial Support (MHPSS) and reduction of malnutrition.

Position Title: Finance and Admin Officer

Status: Contract

Duration: Until October 31, 2026

Reports to: Field Coordinator

Location: Moyale

Travel Required: Yes

Essential duties and responsibilities.

The Administration and finance officer is responsible for the organization of the field Finance and Administrative Components in the assigned area. This person will work closely with the partner, providing support in terms of accountancy, finance, Logistics and HR Management.

Finance and Accountancy

• Receives and keeps all the receipts and invoices and fills and stamps them when payment is made.
• Gives title, puts analytics, accountancy and budget codes, and files all invoices and receipts daily.
• Verify that all the documents required by MDM financial procedures are included before payment.
• Registers the accountancy (keep and update the bank and cash journal) according to the accountancy plan and budget plan.
• Prepares and updates monthly accountancy to be sent to finance officer coordination office Adis Abeba for final closure. soft and hard versions, make a photocopy of the original documents before sending it to Coordination.
• Ensures the presentation, circulation, filing and archiving of accounts and financial documents in accordance with Ethiopian regulations and MDM procedures.
• Manages his/her cashbox and keeps the cashbook updated daily.
• Does daily cash control of the cashbox ensure a cash count at least once a week and a cash control signed by the Field Coordinator.
• Follows up and balances the operational advances given to any member of the team.
• Timely requests the field co. to withdraw cash from the bank.
• Follow up and ensure monthly payment of staff income tax and pension contributions, withholding tax payments and periodical Office and utility Bills communicated with Adis Abeba finance officer
• Sending of monthly provisional closing for coordination office finance officer.

Administrative and HR Management

• Create, keep and update all national employee administrative files according to the set procedure.
• Prepare employment contracts and other documents related to employment contracts, check contract dates and inform Administration and Finance Coordinator/ Human Resource coordinator / Human Resource Officer before their expiry date.
• Receive the leave requests from employees, ensure the leave request is approved by the person responsible, ensure the annual leave is deducted, and keep them in the personal files.
• Have the employee sign their contract and other letters on time and send them to the Coordinating Office on time
• Monitoring and enforcing pension registration and pension contributions.
• Archives and files all official correspondence
• Organize / archive all HR and Administrative information in the respective files

This list of activities is not exhaustive and may change depending on the situation.

Educational Qualification and Experience:

• BA degree in Accounting/Business management & related fields with at least two years of relevant experience.
• INGO experience is an asset.

Knowledge Required:

• Basic knowledge of Finance and Admin role.
• Good communication skills both written and oral.
• Basic Knowledge of Computer applications like Excel, Word, Access and Power point.
• Knowledge of saga and familiar with finance software is an added an advantage.
• Excellent Knowledge of Computer applications like Excel, Word, Access and Power point

Skills Required:

• Grant management and reporting skill.
• Good facilitation skill.
• Knowledge in bank correspondence and mode of payments.
• Supervisory skill.

Languages

• Fluent in English language (speaking and writing) is mandatory.
  • Local language and Knowledge of the local context are required.

    NB . Recruitment/Hiring for this role is contingent upon funding approval.