Finance and Administration Associate Job at Village Enterprise Ethiopia

Job Title: Finance & Administration Associate

Reports to: Finance & Administration Coordinator

Location: Bonga, Ethiopia

Duration: One year, renewable based on satisfactory performance

Deadline: December 03, 2025 (Early Application are encouraged!)

Start date: December .

Job Description

Organization Description 

Village Enterprise is an innovative microenterprise development organization working in East Africa to reduce poverty with the following mission – “To end extreme poverty in rural Africa through entrepreneurship and innovation.” Village Enterprise provides business training, seed capital/start-up funds and mentoring to entrepreneurs annually to start new businesses each year.

Harvest Project Overview:

Village Enterprise and HereWeGrow are partnering to address the interwoven challenges of poverty, gender inequity, and climate vulnerability facing smallholder coffee farmers in Ethiopia’s Keffa Zone. By implementing Village Enterprise’s proven, graduation-based poverty alleviation model, the project will equip ultra-poor households in coffee-farming communities with the tools, knowledge, and resources needed to build resilient, diversified, and sustainable livelihoods.

Rooted in over 35 years of experience across sub-Saharan Africa, Village Enterprise’s 12-month, group-based poverty graduation model equips first-time entrepreneurs with the skills, resources, and support needed to sustainably transform their households and communities. Through a combination of business and financial literacy training, seed capital grants, the formation of self-managed savings groups, and ongoing mentorship from local, community-based mentors, participants are empowered to launch small businesses tailored to their skills and aligned with local market demand – ranging from crop cultivation and livestock rearing to tailoring, carpentry, and retail services. This flexible, locally grounded approach ensures that businesses are relevant, sustainable, and resilient to future shocks. By addressing both immediate needs and systemic barriers, the program enables families to increase incomes, improve food security and nutrition, invest in healthcare and education, and ultimately break the cycle of poverty for generations to come.

Position Overview

The Finance & Administration Associate will support the day-to-day finance and administrative functions of Village Enterprise’s programs and projects, ensuring that all financial practices adhere to internal controls and policies.

This is a full-time position (40 hours per week). Occasional weekend or holiday work may be required based on workload and program needs.

Responsibilities

Key Duties & Responsibilities

A. Core Program Support

• Manage and organize all program grant application forms received from the field.

• Generate disbursement receipts before payments are made.

• Collect and reconcile grant receipts with the bank payment sheet before recording in NetSuite.

• Maintain a well-organized and up-to-date filing system for all grant and financial documents.

B. General Finance

• Support financial planning in collaboration with the F&A Coordinator.

• Assist the program team in budget preparation and monitor the budget in utilization.

• Prepare monthly payroll and labor cost payments, ensuring all staff submit approved timesheets.

• Ensure timely payment of local taxes and staff pension contributions.

• Manage office petty cash and replenishment procedures.

• Prepare monthly wire requests and bank reconciliations.

• Update accounting records promptly and ensure all supporting documents are properly filed.

• Perform any other finance-related tasks as assigned by the F&A Coordinator.

C. Net Suite 

• Enter daily transactions on the Net Suites & upload supporting documents on the box for approval.
• Review monthly Net Suite transactions and make necessary corrections prior to the closing of the books.

D. Compliance & Safeguarding

• Responsible for ensuring VE accounting policies are stringently followed and educating staff on these policies as required.

• Regular follow ups and provide support in developing mechanisms to ensure that advances have been issued and accounted within the required timelines and as per the policy.

• Safeguarding: Participate in the planning of the safeguarding visits for F&A staff once every quarter and also facilitate at least one safeguarding visit per quarter.

E. Audits

• Assist with internal and external audits under the direction of the F&A Coordinator
• Ensure the audit documents requested are available in the allotted time
• Once the audit is completed, support to ensure that all documents are correctly refiled.
• Report on any financial issues to the F&A Coordinator immediately

F. Administration

• Ensure the field offices are well maintained and protected.
• Ensure the procurement procedures are adhered to and ensure the best value for money is obtained and the sufficient bids are collected to get competitive prices
• Manage and update the field office fixed asset listings.
• Support the proper maintenance of upkeep of office equipment.
• Ensure the regular office-related payments are made on time.
• Follow-up the field office logistics, vehicles and fuels are ready for field activities.
• Support and arrange the meeting, workshop and training sessions.

G. Safeguarding

• Continuously sensitize program participants about possible risks of child abuse, sexual/financial exploitation, prevention and response mechanisms.

• Ensure compliance with VE’s safeguarding policies and Code of Conduct in all programs, operations and practices.

• Report any incident of child or adult safeguarding in program operations for appropriate action and follow up.

• “Safeguarding at VE is everyone’s responsibility”

LIVING OUR VALUES

• Ubuntu: We serve people living in extreme poverty with respect, empathy, and dignity regardless of ethnicity, gender, religion, or education level, and value our common humanity.

• Passion: We believe passionately in our mission and the ability of people living in extreme poverty to improve their lives.

• Integrity: We operate with the highest levels of integrity and trustworthiness.

• Innovation: We value innovation as a means to reduce poverty and treat new ideas, new technologies, and new partners as opportunities to grow our impact.

• Sustainability: We are committed to ensuring that our businesses and our organization are sustainable in the long-term.

QUALIFICATIONS

• Bachelor’s degree in accounting, finance or related fields.
• Minimum of three (3) years of relevant accounting or finance experience, preferably in an NGO or donor funded project.
• Professional accounting qualification (e.g., ACCA, CPA) is an added advantage.
• Strong integrity and commitment to Village Enterprise’s mission and values.
• Proficiency in English, Amharic, and local languages (spoken and written).
• Strong interpersonal and communication skills, with the ability to share knowledge effectively.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); working knowledge of NetSuite or other accounting software is desirable.

Indicators of Success

The Finance & Administration Associate performance will be assessed based on the following indicators:

1. Accuracy and Timeliness: Financial transactions, reports, and reconciliations are completed accurately and submitted within deadlines.

2. Collaboration and Communication: Demonstrates responsiveness and teamwork across departments and with field teams.

3. Documentation Quality: Financial and administrative records are well organized, complete, and audit ready.

4. Compliance: All financial and administrative activities adhere to Village Enterprise policies, donor requirements, and statutory regulations.

5. Continuous Improvement: Contributes to process enhancement, cost control, and innovation in financial and administrative management.

6. Professional Conduct: Maintains confidentiality, integrity, and a high standard of professionalism in all aspects of work.

Equal Opportunity:

Village Enterprise will provide equal employment and advancement opportunities to all individuals. Employment decisions at Village will be based on merit, qualifications and abilities. Village does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, national origin, gender identity, age, disability, marital status or any other characteristic protected by the law. Village will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in undue hardship to daily operations.