Logistic and Procurement Officer

Good Neighbors Ethiopia (GNE) is a humanitarian and non-governmental organization which is working on child sponsorship and community development activities for the last 25 years in Ethiopia since 1997. GNE is a Korea based organization re-registered here in Ethiopia as a charity organization with certificate No. of 1135 and governed by the rule and regulation of the Agency for Civil society Organizations.

• Job title: Logistic and Procurement Officer
• Responsible To: General Manager
• Term of Employment: Contract for one year including 60 days probation period.
• Duty Station(s): Head Office
• Required Number: 1(One)
• Salary scale: as per the scale of the organization

Duties and Responsibilities:

• Undertake successfully all procurement processing and follow up of goods and services requested for emergency and development response operation or other requests as assigned by the supervisor
• Receives requests for goods and services (requisitions) and ensures their completeness/compliance before they are processed;
• Advises requestors about product description and specification, prices, lead times and availability, promoting standardization, value for money and economy of scale;
• Commits to lead time estimations and is held responsible until timely indicated otherwise on the basis of clear and justifiable grounds;
• Responsible for sourcing of products, timely collection of quotations as per the procurement threshold/guideline and approved purchase requisition for goods and services and performing purchase transactions.
• Ensure that purchased items and services meet the stated requirements and takes care of delivery to the office/warehouse.
• Receives/collects invoices, arranges cash/cheques and withholding tax receipts with the accountant and makes payments when required;
• Perform effectively transparent transactions, purchasing and delivery of goods and services within prior agreed lead times and ensures that all purchases are properly documented.
• Prepare a weekly and monthly overview of requisitions processed and outstanding, including lead times.
• Conduct appropriate market assessments upon the direction provided by the Administration department for checking prices of goods& services.
• Collect adequate information about suppliers and market conditions and reporting supplier details, product lists and price lists to the Administration department.
• Support the Logistics on fleet, maintenance and repair, and compound management.
• Manages logistics activities up on the request of logistic concern bodies.
• Understand and put into practice the responsibilities under Safeguarding and GNE’s Code of Conduct (CoC).
• Ensure that the materials delivered to project are properly distributed to the concerned bodies through sudden visit and verification.
• Other Duties related to the position assigned by Administration department head.

Job Requirement

Education and Experience

• BA Degree in Procurement & Logistic Management, Marketing Management Accounting or related field;
• A minimum 3 years’ direct experience on Procurement & Logistics working in humanitarian context.