OTC Administrator

Key Responsibilities

• Verify proof of payments provided by customers and post to the proper customer account.
• Issue sales and manual Invoices after checking all requirements are fulfilled.
• Daily on-time and in-full customer account applications and reporting (Zero unapplied invoices).
• Process and reconcile scrap Materials and By-products Sales as per SOP and contract agreement.
• Manage petty cash and Per diem allowance payment/settlement on time and in full and clear suspense payments within three days.
• Collect & post PDC payments every month with the alignment of the OTC team.
• Send promotional invoices for CO OTC team for settlement on a weekly/monthly basis and as requested.
• Sales reconciliation for VAT, Excise, discount, and others as required.
• Reconcile and submit the monthly withholding tax sales summary on time in full and send the receipt to the CO OTC team.
• Maintaining a record of the Business Continuity Plan (BCP) and post backlog, and doing reconciliation.
• Maintain/archive sales and collection documentation properly and sequentially.
• Provide the necessary requested documents during the audit as per request.
• Weight bridge summary and Heilite Base invoice reconciliation and monthly reporting.
• Support with period-end closing activities.
• Must be able to work flexible hours, days, afternoons, midnights, overtime, and weekends as necessary.
• Support and escalate issues on timely to smoothly running sales operations without delay.
• Control & follow up manual sales documents and use them sequentially (Cash/Credit sales invoice, Tax credit Note, Delivery Note, and good return Note) by closely working with the tax & warehouse team.
• Assist with implementing and maintaining internal financial controls and procedures.
• Maintain good working relationships with his/her peers and line managers.
• Carry out other activities assigned by the line manager.

Job Requirements

Education

• A Bachelor’s degree from an accredited college or university with a major in accounting and finance

Experience and skills

• More than 1 year of experience in accounting and finance and related fields
• Knowledge of accounting principles and practices
• Knowledge of financial reporting
• Knowledge of local, state, and federal laws regarding accounting, finances and taxation
• Technical accounting skills
• Proficiency in MS Office software