TOR – Salary, Benefit and Related Survey Consultancy for CEHRO

Location:  Addis Ababa

Deadline: Jul 30, 2022

Job Description

Background

CEHRO is a local CSO which was registered on the 16th of March 2018 (re-registered as per 1113/2019 with registration number 3932). From its establishment, CEHRO has been determined and working for the advancement of human rights protection in Ethiopia by creating a common platform for human rights CSOs to articulate their voices and launch well-articulated and evidence-based advocacy. CEHRO works to expand the space for human rights CSOs and continue engagement with stakeholders’ building the capacity of existing and emerging human rights organizations to ensure effective human rights and democratic governance works. CEHRO as a consortium is an umbrella that reaches CSOs to engage, participate in the productive development and realization of democracy and human rights developing in the country.

The Mission of the survey is to carry out a comprehensive benchmarking of national staff salaries and benefits. The CEHRO is seeking an external consultant to undertake a comprehensive salary and benefit survey.

Summary  of  Consultancy

The CEHRO will engage a consultant with prior experience in developing survey tools and with demonstrated experience in both quantitative and qualitative analysis, preferably with a solid background in Economics / Statistics, management and human resources benefits & analysis, to perform a Salary and Benefits Survey of the local staff employed. The survey results are intended for the use of the staffs of the CEHRO only and not for general or external distribution. Services envisioned include, but are not limited to, designing the survey tools to capture and aggregate salaries and benefits of CEHRO staff employed using a salary matrix based on duties and responsibilities including job titles, and designing a benefits / incentives matrix that would include but not be limited to, the types of contracts, working hours, policy on holidays, leave (vacation, parental, sick paid etc.), transportation, meals, lodging / accommodation, relocation, per diem, cost of living adjustments, phone / communication allowances, training allowances, fidelity allowances, insurance, bonuses, use of vehicles and / or fuel, performance – review appraisals, severance benefits etc. The consultant will introduce the feedback from the CEHRO board members into the survey design, analyze the data and write the final report. The consultant is encouraged to make recommendations on additional services that the survey could potentially offer to the members. The CEHRO Secretariat Team (CST) will support the consultant in maintaining contact and gathering the feedback from the stakeholder as well as board members CSOs.

Duration of  Consultancy

The consultancy is scheduled for a total of 25 working days over a maximum period of 37 days, from May 16 – June 24, 2022. Actual days worked will be contingent on meeting the scheduled deliverables under the contract. Any modification will be agreed to between the CEHRO and the Consultant.

Specific Tasks

Pre – visit Activities ( 3 days)

  • With CEHRO office and selected members of the salary/benefits working group form a core team to facilitate certain activities.  An extended “team” will include key individuals identified by each comparator organization to provide the salary and benefits information.
  • Clarify outputs and processes, including benchmark position attributes, comparator organizations (est. at between 15 – 20 organizations), that shall participate in the survey and benchmark positions, estimated between 10 -15, and identify date of last salary adjustment and percentages awarded for participating CSOs.
  • Design Salary and Benefits Templates in conjunction with the Coordinator and a committee of elected members of the CEHRO (Salary Survey Working Group), the consultant will design the survey tool(s), which may be separate tools for salaries and benefits or one integrated survey tool.
  • Submit the draft survey tool(s) to the CEHRO for review and approval. Upon receipt of suggested additions/changes to the draft survey tool(s), the consultant must incorporate the feedback/input gathered from the CEHRO members into the final survey tool(s) design.

Survey  Preparation  (3 days)

  • Hold initial meeting with CST to present details of process and identify the support needed
  • Conduct  workshop  with  CDs  to  discuss  survey  design  and  implementation  and  for  the identification of key staff who can provide information on salary and benefit decisions
  • Post-survey meeting with CDs to present results
  • Conduct on-going meetings as needed with CST and key stakeholders

Data  Collection  (6 days)

  • Provide  the  CST  with  soft  copies  of  data  collection  tables  for  distribution  to  comparator organizations.
  • Work with CST to collect completed tables from comparator organizations and maintain in separate electronic file with back up.
  • Contact key persons in comparator organizations for questions/clarifications.

Analysis  (6 days)

  • Assess which jobs at comparator organizations are a reasonably close match to the benchmark job outlines agreed by the CEHRO Salary Survey Working Group and where appropriate, apply a percentage where the job is similar but the scale of activities or size of the budget or number of subordinate staff is either somewhat larger or smaller than the job at larger organizations.
  • Identifying the criteria and value of various benefits and in-kind payments, such as leave days, gratuity payments, funeral benefits, international and local travel allowances, relocation, transport allowances, separation benefits (termination and resignation) and other benefits agreed to by the CEHRO Salary Survey Working Group.

Reporting  (7 days)

  • The consultant shall construct a system for data entry and analysis of the survey results. The consultant will conduct a thorough analysis of the data and prepare a first draft of the final survey report based on this analysis. All of the raw data shall be annexed to the draft report. Analytical tools/models must be developed such that they can be used again in the future when the survey will be conducted again.
  • The consultant shall submit the draft final report to the CEHRO for review and approval. Upon receipt of suggested additions/changes to the draft final report, the consultant must incorporate the feedback/input gathered from the CEHRO board members as well as stakeholders into the final survey report.
    • Providing  a  feedback  report  to  each  comparator  ICSO,  showing  the  coded results  for the organizations within the survey and general analysis of how they performed against other ICSOs in US Dollar terms.
    • Provide a report showing how the ICSOs performed for certain financial and administrative positions against the private sector and how the ICSOs performed in general against the UN and public sector.

Deliverables

  • Salary and benefits survey tool(s) that can be reused in the future.
  • Comprehensible data analysis including analytical tools/models that can be used in future iterations of the survey
  • Written instructions of how to use the model for future surveys.
  • Draft report
  • Final soft, hard and Web versions of the report.

Contract

  • The consultant will be expected to sign a contract for the CEHRO Salary and Benefits Survey Consultancy.
  • Communication: The consultant shall report to the CEHRO Executive Director or his delegation.

How to Apply

Interested candidates/firms for this consultancy should send an application with cover letter via email to cehrojob@gmail.com, CCd: seid.com.et@gmail.com or deliver hard copy in sealed envelope addressed to CEHRO Office.

Eligibility – Individual or Firm

The deadline for applications is within 10 calendar days after the announce day.

Only shortlisted applicants will be contacted.