ToR for a Program Manager

Location:  Addis Ababa

Deadline: Aug 12, 2022

Job Description

AWSAD has various projects was designed to address the gaps in services for women and girls survivors of VAWG through the provision of holistic service that includes temporary shelter, meals, counselling, medical treatment, basic literacy education, legal follow up and various skills training. AWSAD currently runs seven shelters in different parts of the country including Addis Ababa, Oromia, Adama, Hawassa, Dessie and Weldia. The shelters enable survivors of violence to get physically and mentally rehabilitated from the consequences of violence, become economically independent, and successfully reintegrated into society. In addition to the provision of shelter services, the project also intervenes at the community level to address the root causes of VAWG, e.g., unequal power relations between men and women as well as negative social norms entrenched in the society. Accordingly, AWSAD has been implementing a comprehensive approach for community mobilization called SASA (Sensitize, Awareness, Support and Action) to mobilize the community in some of its intervention area for the prevention of violence against women and HIV. Moreover, capacity building trainings are provided for students, boys and girls, in selected primary schools on life skills, gender, and reproductive health with the aim to enhance the capacity of service providers such as Police, Public Prosecutors, Judges and Bureau of Women, Children and Youth Affairs. AWSAD also provides training on essential service provisions to survivors, case management, referral linkage and stress and burnout management.

Duties and Responsibilities

Under the overall guidance of the Executive director and the direct supervision of the program coordinator and working closely with the financial and program staffs of AWSAD, the Programme Manager is responsible for managing the implementation of the various projects and programs of the organization.

S/he will act as Project Manager for of all projects within the Programme portfolio will guide staff to facilitate harmonization of activities with the government and other stakeholders to maximize results. In addition, s/he will take a holistic view of the programmes and ensure programme development, management, administration and staff development. S/he will act under the guidance of the executive director and refer major executive project decisions to the Executive director.  The Programme Manager will perform the following functions:

Programme Management – Financial, Administrative and Human Resources:

  • Lead the project team whether staff and support staff, in both substantive and operational issues ensuring optimization of human and financial resources and nurturing a culture of results with highest performance standards;
  • Undertake day-to-day management of the programme, including effective programme implementation and documents progress towards the achievement of outputs;
  • Oversee the implementation of comprehensive services provided by the various interventions of AWSAD’s projects
  • Manage the programme budget and facilitate budget approvals and revision processes as per AWSAD policies and procedures;
  • Facilitate transparent financial management of the programme that is able to stand up to regular audits and evaluation;
  • Approve requisitions, and follow up on purchase orders and payment requests in AWSAD’s relevant systems, and ensure monthly delivery of programme outputs;
  • Prepare work plans, produce timely reports – financial and progress reports – as required by donor reporting systems;
  • Ensure that AWSAD’s rules and regulations concerning finance, procurement and human resources are adhered to; and,
  • Support an environment of learning for staff within the programme.

Programme Planning, Implementation, Monitoring and Evaluation:

  • Develop the necessary strategic documents concerning programme planning and implementation
  • Ensure programme assessments are undertaken and relevant baseline data collected so programme monitoring, and evaluation can take place;
  • Oversee the establishment of the monitoring and evaluation plan of its Projects and ensure their implementation;
  • Ensure efficient and effective collection, storage and analysis of data throughout the program
  • Ensure the participation and involvement of relevant stakeholders in programme -implementation so that the process is inclusive, participatory and transparent;
  •  Ensure proper coordination of the programme implementation among implementing partners and with government ministries and administrations;
  • Ensure sustainability of the project interventions by promoting leadership and ownership of the programme implementation by government and through proper capacity building;
  • Ensure the timeliness and quality of the outputs as well as timely preparation of reports on achievements and challenges faced within the project;
  • Ensure delivery of resources and results according to planned targets;
  • Ensure compliance with donors’ agreements;
  • Promote identification and synthesis of best practices and lessons learned for organizational sharing and learning.

Advocacy, Partnerships and Resource Mobilization:

  • Establish and maintain partnerships with stakeholders (government, UN agencies, NGOs, CBOs and donors);
  • Support in the mobilization of resources from different partners, including the preparation of strategies, programme briefs and project documents, organization of regular meetings and field visits;
  • Extract lessons learned to support knowledge building and knowledge sharing);
  • Perform other duties as assigned by management.

Outputs:

  • Successful management and delivery of the activities and outputs of the various projects as per the signed Project Documents
  • Timely submission of quality reports to donors, partners and the government according to the requirements of the agreements;
  • Effective partnership built with local and international partners for successful implementation of the programme;
  • Lessons learnt, success stories and best practices on and durable solutions documented and shared.

Competencies

  • Demonstrate integrity by modeling survivor centered practices, approaches, values and ethical standards;
  • Promote the vision, mission, and strategic goals of AWSAD
  • Display cultural, gender, religion and age sensitivity and adaptability;
  • Treat all people fairly without favoritism.
  • Promote knowledge management in services for survivors of VAWG through leadership and personal example;
  • Actively work towards continuing quality of standard and holistic services in the prevention, protection and provision of services for survivors of VAWG
  • Ability to lead strategic planning, results-based management and reporting;
  • Ability to lead projects’ and programs’ implementation, monitoring and evaluation of development programmes and projects, mobilize resources;
  • Solid knowledge in financial resources and human resources management, information and communication and general administration;
  • Ability to formulate and manage budgets, manage contributions and investments, manage transactions and reporting
  • Ability to interact across a wide spectrum of people, as well as at the meeting table within managerial and government offices.

 Management and Leadership

  • Build strong relationships with partners and beneficiaries, focus on impact and result for the survivors and respond positively to feedback;
  • Consistently approach work with energy and a positive, constructive attitude;
  • Demonstrate good oral and written communication skills;
  • Demonstrate openness to change and ability to manage complexities;
  • Lead team effectively and shows mentoring as well as conflict resolution skills;
  • Demonstrate strong oral and written communication skills;
  • Remain calm, in control and good humored even under pressure;
  • Communication and networking;
  • Excellent oral communications skills and conflict resolution competency to manage inter-group dynamics and mediate conflicting interest of varied donors and partners;
  •  Excellent writing skills, with analytical capacity and ability to synthesize project outputs and relevant findings for the preparation of quality project reports;

Job Requirements

Education:

  • Advanced University Degree (Masters) in social sciences, law, social work, sociology, economics, or related fields.

Experience:

  • Minimum 7 years of professional working experience in GBV projects and programs for survivors of Violence against women and girls preferably in the field involving project/Program management as well as multi-partner co-ordination shelters for survivors of VAWG settings;
  • Demonstrated ability to assess, supervise and co-ordinate technical work in rehabilitation and reintegration services for survivors of VAWG;
  • Experience in conducting needs assessments and programme design;
  • Experience in project and team management and monitoring and evaluation;
  • Familiarity with shelters for survivors of VAWG would be an advantage;

Language Requirements:

  • Ability to communicate effectively in English and Amharic, both in written and in oral form;
  • Knowledge of other local languages would be an advantage.

How to Apply

Interested and qualified applicant can send their CV to : awsad950@gmail.com

Note: Use ” ToR for a Program Manager ” as the subject line of your email !

Female candidates are more encouraged to apply