Sr. Logistics and Procurement Officer – Jigjiga

Location:  Jigjiga, Somali
Salary:  As per Oxfam Salary scale
Deadline: Jul 27, 2022

Job Description

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter-Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.


Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issues.

Job details

DIVISION: Operations TEAM: Logistics Team
LOCATION: Somali Region – Jigjiga CONTRACT TYPE: Fixed Term (1 year)
GRADE: National D1                                                          JOB FAMILY:  Property and Logistics
SALARY: As per Oxfam pay scale HOURS: 37.5 hours per week

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage


The Logistics Team is accountable for ensuring that all operation procedures of Administration and Logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures.

In particular, the team provides professional, business focussed service on logistics, delivering proactive and solutions-based approach for resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organisational results and support the achievement of programme outcomes.


Sr. Procurement and logistics officer is to work as part of the logistics team and leads on technical procurements in Somali Region/Jigjiga.

To provide quality procurement and logistics support for Somali emergency response, work with other members of the logistics team to develop and implement efficient supply system, ways of working and processes and to provide specialist advice in all supply and logistics issues. To support all the programmes to develop and timely communicate clear procurement and distribution plans.

POST HOLDER REPORTS TO Logistics Coordinator
JOBS REPORTING TO THIS POST Logistics Assistant, Driver and Guards
Key Responsibilities and Accountabilities

1.     Procurement

  • Must know how to use Helios and should a champion in Helios, so that to have an overview on all procurement in Helios in Country.
  • Provide specialist advice on all procurement issues and providing support and guidance to the team at all stage of the procurement cycle.
  • Coordinate all local and international purchases to ensure compliance to policy and international and local customs regulations.
  • Provide leadership in all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, contractors, performance evaluation, and risk assessment.
  • Lead in the market assessment process to identify potential vendors through a supplier mapping exercise which will provide adequate supply chain efficiency to Oxfam offices.
  • Take lead to ensure a wider Framework Agreements (FA) for all category of goods and services utilised by Oxfam’s projects are in place and regularly updated and Service Level Agreement (SLA) with identified and successful vendors are signed by the appropriate managers
  • Responsible for assessing market conditions and possibilities available for procurement and advising which Procurement method is the most appropriate and required for each Procurement Schedule instance.
  • Identify new sources of procurement in a proactive manner or according to specific requests by comparing the country database with the regional database to identify the most cost-effective purchasing routes to meet programmes needs on time and to specified quality.
  • Ensure that complete requisitions are addressed within 24 hours (forward and follow-up processes with the appropriate staff etc).
  • Coordinate communication with the field and regional offices, providing technical advice on procurement policies and procedures
  • Provide procurement trainings as appropriate
  • Follow through purchasing schedules and ensure Procurement policy and procedures are strictly followed in the purchase of the goods and services and proper documentation trail is maintained.
  • Ensure that the procurement tracking sheet is regularly updated and report to stakeholders on a weekly base.
  • Lead and work with the team in the tender process for purchases that meet threshold.
  • Prepare & send POs to suppliers and get acknowledgement of receipt and confirmation on delivery dates.  Co-ordinate cash purchases from approved suppliers as required.
  • Issue of pre-qualification documents prepare supplier register.
  • Take major parts in coordination, Preparation, and organization of supply plans.
  • Report any suspected risk and its mitigation for line manager as appropriate.

2.     Field office support

  • Liaise with field offices to determine procurement needs and appropriate delivery schedules.
  • Develop and implement the process for quality checks at the field and HQ levels and ensure that all items procured meet appropriate quality standards
  • Assist emergency response team with implementation of full-cycle procurement and logistics management.
  • Collaborate, support and monitor the performance of the field logistics team in receiving, storage, transportation and distribution of items according to OXFAM supply system, ensuring the local contractor applying good storage and distribution) practice
  • In charge of collaborating with Roving logistics and finance manager to conduct the regular physical inventory check, producing inventory report and reconciliation donation (if any)
  • Assist in developing and maintaining procurement & logistics projects filing, inventory and tracking systems
  • Coordinate with the warehouse and Liaison officers to prepare import/export customs documents (gift certificate, packing list, commercial invoice).
  • Organising deliveries to the warehouse for onward shipping to destination.

3.     Contract and Supplier Management

  • Give technical input in contracts for common items & services as directed by the Country Logistics Manager.
  • Manage all contracts for supplies and services to ensure continuation in the supply chain.
  • Development of Key Performance Indicators (KPI) for new and existing suppliers and monitoring of these.
  • Checking out legal requirements and negotiations for country procurements
  • Under the guidance of the Country Logistics Manager, analysing external markets and keeping a list of suppliers and maintaining network with external stakeholders.
  • Manage supplier selection ensuring that suppliers are selected considering both businesses requirements-quality, cost, delivery etc, and ethical standards including account business ethics (specifically prevention of fraud), labour and other human rights standards, and environmental standards.
  • Perform risk assessment before signing FA /SLAs/ Contracts with suppliers.
  • Oversees adherence to contractual agreements, recommends amendments and extensions of contracts, and advises concerned parties on contractual rights and obligations.
  • Manage the chain of custody of all supplier documents is clear and consistent to ensure that supplier documents are not misplaced or lost and also easily traceable (for example lease agreements, office service charge etc).
  • Ensure quick follow up of payments for supplies/services to manage accruals and cash flow effectively
  • Ensure invoices, delivery notes, GRN and other documentation are compiled and submitted to finance in good order to facilitate timely invoice processing for purchases.
  • Review CBA submitted from field offices before it goes to the next step.

4.     Reporting

  • Prepare and submit monthly procurement expenditure and narrative report
  • Provide regular status reports to field offices; or ensure that they are prepared
  • Prepare input for Key Performance Indicators
  • Ensure that monthly logistics reports from the field offices are compiled and reviewed and submitted to country office in a timely manner.
  • Serve as a focal point for emergency response team in Logistics and procurement issues such as mkt assessment, document review, order status and technical support to partners



Job Requirements

Person Specification

Most importantly, every individual at Oxfam GB needs to be able to:


Our Values

  • Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
  • Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
  • Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
  • Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
  • Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
  • Courage: We speak truth to power and act with conviction on the justice of our causes.
  • Ensure you commit to our THREE ORGANISATIONAL ATTRIBUTES:
1. Be committed to equal opportunities: demonstrating sensitivity to culture differences and gender equality. 2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.


3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
  • Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and applying the principles and twelve practices in your work. Read more about this here:
For this role, we have selected two of the most relevant feminist Leadership practices for this role (which you can read more about here.

1. Self-Awareness

2. Mutual accountability

3. Strategic Thinking and Judgment

Experience, Knowledge & Competencies



  • Bachelor (BA) Degree from a recognised university/college in Procurement or Logistics and Supply Management or equivalent qualification that can bring added value to the job
  • Professional certificate in procurement (CIPS) or equivalent
  • At least five years’ experience in procurement and supplies management with a minimum three years in managing procurement within an NGO or International Organisation at supervisory level.
  • Proven experience and knowledge of operational logistics & supply chain, policies & procedures, tendering, analysing complex bids, and contract management.
  • Experience in contract management
  • Proven ability to communicate effectively both internally and externally
  • Initiative and active problem-solving skills
  • Proven training and capacity building experience
  • Proficiency in the use of computers (Excel and Word)
  • ·Strong ability to pay attention to detail
  • Transparent and ethical at all times.
  • Good organisational and planning skills
  • Good command of English in word and writing
  • Good reporting skills


  • Experience of working in emergencies/in humanitarian context
  • Experience in international procurements
  • Experience is conducting market research

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile using Oxfam’s internal /External application portal / or  on or before July 27, 2022.

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.