Partnership Coordinator- Humanitarian/Recovery Programme

Key Responsibilities

Partnership Management and Representation

• Ensure HelpAge’s partnership management policy and guideline is adhered to all existing and new partners on the humanitarian programme
• Ensure that the sub-grantees consistently meet the contractual obligation and requirements
• Develop standard operating procedures in effective management of partnerships and communications, including convening a project steering committee meetings  in order to provide effective operational support to the field team. Document the outcomes of these meetings and follow through with the implementation of agreed action points
• Effective management of relationships and coordination with partners based on the principles of shared accountability, mutual trust and transparency.
• Represent Help age with the government and other stakeholders on the designated project

Programme Performance and Quality Management

• Coordinate the development of detail implementation plan for the projects, track project deliverables and performance.
• Regularly monitor and communicate, so timely corrective actions are taken to fast-track delivery of the project
• Lead monitoring, review and evaluation aspects of the project
• Regular travel to field sites and coordinate with internal and external stakeholder for effective support to the project implementation team
• Oversee quality delivery of planned activities meeting applicable quality standards (SPHERE, CHS, Inclusion Standards)

Grants Compliance Management and Reporting

• Ensure partners are fully aware about the compliance requirements and ensure consistent implementation as per donor, organizational and other applicable standards. This includes compliance on implementation timeframes, and procurement conditions, expenditure eligibility conditions, reporting requirements, budget amendments, cost or no cost extensions, and so on).
• Develop reporting schedule for the three local partners involved in the project, provide detail review and feedback on reports received from partners.
• Compile narrative reports required for submission to the donor and government.
• Manage the hard and soft copy documentation of the project.

Capacity Building and Organizational development of local partners

• Regular visit to the project sites and provide supportive supervision
• Identify capacity development needs and coordinate with technical and operation staff in the timely provision of support to partner and work with humanitarian programme manager on organizational development endeavours for local partner  . Organize exchange/ learning visit between partners
• Review grant spending of partners and the organization and lead its management.

Vacancy Ref No: HAI/Prog/ 03/23

Department: Humanitarian

Responsible to:  Head of Humanitarian Programme

Length of Contract: One year (with possibility of extension)

KEY RELATIONSHIPS:

Internal:

• Head of Humanitarian Program, Deputy Head of Humanitarian Program, Head of Finance and Operations, Senior Finance Officer; Logistic support; Technical Programme Officers and Managers; MEAL Officer.

Equal Opportunities:

• HelpAge International is committed to creating an inclusive working environment, promoting, and providing equal opportunities and respecting diversity in employment. We welcome applications from all suitably qualified individuals regardless of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. We encourage and facilitate a flexible working environment.

 Safeguarding:

• Everyone has a role in creating and sustaining a safe and respectful working environment, where no one comes to any harm or is maltreated. At HelpAge we take our responsibilities very seriously and will take action against wrongdoing. We will do everything we can to ensure that we do not engage people that pose a safeguarding risk and will undertake criminal record checks as required.

Person Specifications

Educational background:

•  Master or MSC/ BA degree in Social Studies, Development, Business Administration, Management, Economics, Programme Management or other related fields and at least 5 years of experience for MA/MSC and BSC degree with 7 years’ experience. At least 2- 3 year’ experience in humanitarian and recovery projects, involving working with sub-grantee (s)/consortium.

Essential Experience and Skills:

• strong understanding of protection issues in conflict as well as protracted emergency setting,
• knowledge on the humanitarian-development-peace nexus approach
• knowledge and commitment to core humanitarian standards, principles, instruments, frameworks and protocols, and codes of conduct that govern humanitarian action,
• demonstrated commitment to upholding humanitarian standards and principles to vulnerable groups, time  and allocated resources;
• past experience of developing collaborative partnerships with other organizations;
• leading rapid assessments, budget management, project concept development.
• strong communication, negotiation & representational skills
• experience of managing & supporting partners.
• good understanding of donor and local regulations and compliance management
• Proficient in computer applications (word, spreadsheet, power points, Office 365 etc.

Behavioural Competencies:

• Ability to learn and adapt, creative thinking in problem-solving, teamwork skill, innovative and result oriented, resilient under difficult situations, excellent analytical skill, self-driven, and ability to work independently without the need for prompting.