Location: Oromia Program Area, Borena, Ethiopia
Company: Plan International
Job Description
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
ROLE PURPOSE
The position holder will be responsible to support the implementation and realization of the PIE’s strategy by developing and leading the PIE Monitoring, Evaluation, Research and Learning (MERL) humanitarian response strategy.
This would be demonstrated in undertaking responsibilities which includes strategically providing MERL technical support on humanitarian response researches/studies and evaluations terms of references and manage outsourced consultancy works, conducting quarterly monitoring field visits, review the quality and condensed quarterly and annual reports of the humanitarian response projects.
Dimensions of the Role
- Liaise with Project Coordinator – PIE team to develop, implement, and revise monitoring and evaluation plans, including key indicators to be reported to the donor.
- Create and adapt high-quality data collection tools including monitoring tools and databases, facility assessment and supervision tools, and training materials.
- Develop methods, tools, and processes to capture ongoing implementation learning, including how the project’s strategies are being implemented and adapted.
- Support the project teams to apply results-based monitoring and lessons learned to refine activities and implementation.
- Engage in the project’s aspects of a qualitative evaluation, including the development of research protocols, data collection instruments, study operation procedures, analytic plans, training materials and request for permit submissions.
- Contribute to the projects evaluation and formative research studies, including contributing to the development of tools and protocols and/or managing external consultants/partners.
- Collaborate with project staff to translate project learning and results into accessible technical products for global and country stakeholders.
ACCOUNTABILITIES
KPI1: MEAL Tool Development and Data Management
- Develop and implement a robust monitoring and evaluation system that will ensure tracking of project/ programme results at different levels (outputs, outcomes and impact).
- Develop/ Adopt an integrated database of the project and ensure accountability through regular data updates, data integrity and working in collaboration with the data processors.
- Work with Project Coordinator and managers to ensure the collection of relevant and appropriate data needed for an effective MERL system which will be utilized in monitoring strengths, weaknesses and gaps in existing projects/ programs and services and for reporting on donor commitments.
- Incorporate field and technical team feedback to ensure the continuous improvement of data management systems with PIE staff.
- Timely update and share data on the 4W matrix to the cluster management system.
KPI2: Monitoring and Reporting
- Maintain and update the overall Project indicator tracker based on submissions from the Project Coordinator.
- Work closely with the Project Coordinator and other MERL team to ensure that feedback to project implementing the programme is within time.
- Develop M&E plans for the projects and proposals and ensure the same is followed up during implementation;
- Ensure all grants have updated work-plan and performance management plan (PMPs) in tandem with all approved proposals, regularly reviewing and updating as needed
- Carry out data quality assessments/ audits regularly for MERL data based on agreed indicators to guide decision making.
- Provide alert to the respective programme officers/ coordinators and managers on corrective actions required to avoid delays in implementation, including flagging operational issues and risks requiring timely actions.
- Review monthly progress reports from partners and ensure they have evidence to back-up and provide feedback to the respective staff
- Collate/ prepare Project reports related to internal reporting such as the quarterly and annual reports
- Ensure that cross cutting issues such as participation, gender, age and disability are effectively addressed/ mainstreamed in all project implementations as part of ensuring accountability according to PIE framework.
KPI3: Assessments, Surveys and Evaluation
- Liaise with the Project Coordinators and Project Officers to ensure that all new and ongoing projects adhere to accountability requirements by initiating baseline surveys for new projects/ programmes and conducting relevant evaluations for ongoing projects to meet PIE standards.
- Ensure that PIE office learns from all final evaluations of completed projects for decision making and improvement of project designs.
- Lead and/or coordinate all country assessments, evaluations and performance evaluation tasks including planning and reporting on the same.
- Assist in the development of TOR for external surveys and consultant recruitments/ selection.
- Coordinate the review all survey reports prepared to ensure quality and accurate reporting.
- Timely plan and initiate all pre and post intervention assessments, KAP surveys, After Action Reviews, Post Distribution Monitoring and Real Time Evaluation of emergency programmes.
KPI4: Learning, Accountability and Capacity Building
- Provide relevant evidence for learning from projects
- Share learning and provide constructive comments to colleagues in order to ensure programme quality
- Ensure Sex and Age, Accountability and Gender standards are consistently adhered in programme delivery.
- Build capacity of staff through training to ensure adoption of new data monitoring tools and quality of data collected
- Keep abreast of new approaches and tools on M&E, and provide training to PIE staff as requested.
- Enable staff to monitor and evaluate their own efforts, gather relevant data and produce required progress reports;
- Regularly collect data on and analyse the Complaints Reporting and Feedback Mechanism (CRFM) accountability data to the PIE team to facilitate quality improvement.
Security
- Ensure compliance with security procedures and policies as determined by country leadership.
- Proactively ensure that team members operate in a secure environment and are aware of Safeguarding policies.
- Play and sustain a work environment of mutual respect where team members strive to achieve excellence.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that all staff signed safeguarding policies;
- Implement Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
Qualifications/ experience essential:
- Education at BA/BSC/ Master’s Degree level or equivalent in Social science, Development studies, Economics, Statistics and Management
- Minimum 2 years relevant experience working on gender transformative monitoring, evaluation, research and learning.
- programs/ projects or demonstrated equivalent combination.
- Practical knowledge of monitoring and evaluation methodologies, including log frames, result chains, theories of change, and assessment/evaluations.
- Experience in staff/team management, coaching, mentoring, capacity building, and performance review and appraisal.
- Demonstrated knowledge of strategic planning processes
- Depth and breadth of knowledge of Plan’s global and national strategies and policies.
- Ability to communicate effectively and authoritatively on area of expertise.
- Ability to develop effective working relationships across a network.
Qualifications/ experience desirable:
- Demonstrated experience of operational and programming processes, systems and principles, and the ability to provide leadership and support to staff working at regional & community level.
- Sound understanding of integrated development issues and critical analysis of child poverty
- Experience in both development and humanitarian contexts.
Languages required
- Fluency in English language is essential
- In addition to Amharic, Knowledge of Local Languages is a desirable
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Location: Oromia Program Area, Borena Zone
Type of Role: Monitoring and Evaluation
Reports to: MERL Coordinator
Grade: C1
Closing Date: July 05, 2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.