Logistics and Finance Officer – Norwegian Church Aid – NCA, Ethiopia

Internal/External Vacancy Announcement

Norwegian Church Aid (NCA) is a non-profit organization working in 24 countries worldwide to eradicate poverty. In Ethiopia, we have been operating since 1974, engaged in short term emergency response and long-term development programs.

Our intervention in Ethiopia focuses on Climate Resilient Water, Sanitation, and Hygiene; Gender-Based Violence; Peacebuilding; Faith-Based Climate Action; Humanitarian Emergency Response. In 2021, NCA/E has also launched a new initiative called Renewable Energy, Greening, and Sustainability Program.

We are currently operating in eight regions: Tigray, Amhara, Oromia, Somali, Gambella, Southern Nations Nationalities and People’s State, Sidama, and at the Federal level. To achieve our development goals, we work with faith based and non-faith-based actors that have demonstrated strong grassroots reach and influence in the society.

We are a member of the ACT Alliance, a coalition of organizations working together in over 140 countries to create positive and sustainable change in people’s lives.

For the below position, NCA/E would like to invite interested and qualified applicants.

Job Summary:

The purpose of Logistics and Finance Officer position is to ensure policies, procedures, and guidelines in relation to finance, procurement, and transport activities in Gambella Field Office. He/she will handle the proper materials management in the NCA/Gambella store ensuring all the program activities are provided with the necessary items in a timely manner. In addition, he/she will be responsible in handling all the petty cash and management of miscellaneous payments based on NCA rules and procedures.

The position requires a highly trusted and loyal individual with strong personal integrity and commitment keeping all the resources responsibly. Prior experience in INGOs platform and in emergency sites is a plus. The person to be employed need to accept the Code of Conduct of ACT Alliance.

Key responsibilities:

Cash Handling

• Receives cash and checks on a pre-numbered cash receipt voucher of the organization, deposits collected money in the bank.
• Keeps in safe blank and signed checks.
• Prepares petty cash replenishment on a timely basis.
• Processing and booking of petty cash transaction as per NCA guidelines and regulations

Disbursement Documentation

• Verifies source documents for proper approval/authorization before they are preparing payments.
• Ascertains that acknowledgement is received from payee and filed with cash disbursement voucher and other documents.
• Stamps paid mark and cross-references on all invoices and other financial supporting documents daily.
• Issues of checks to vendors, Counter parts, Procurement against receipt.
• Maintains filing of all financial documents and reports
• process both petty cash and Cheque disbursement activities by using organization standard templets bank voucher and petty cash voucher

Handling Local Purchases

• Receives approved Purchase Requisitions (PR) and distribute RFQ to supplier
• Prepares detailed bid analysis based on Proforma Invoices and prepares Purchase Order in the name of selected supplier.
• Purchases materials, supplies, equipment, and services in accordance with purchasing policies and procedures of NCA.
• Collects purchased items from venders and prepare Goods Receiving Note (GRN)
• Files all procurement documents in an orderly manner for control and reference purposes.
• Prepares weekly, quarterly, midterm and annual procurement status report and submits to the supervisor.

Stores Management

• Undertakes appropriate inspection, counting, weighing of materials, supplies, commodities, etc. received through purchase or donation.
• Receives goods against official Goods Receiving Note (GRN)
• Checks goods against purchase orders, suppliers’ invoices and/or packing lists, and ensures that the goods are in good condition before receiving them.
• Whenever there are missing, damaged, broken, or spoiled items, reports immediately to the Supervisor, and writes the condition on the relevant goods receiving note.
• Keeps under his/her custody all materials, supplies, spare parts, commodities, fixed assets, etc. of the organization.
• Issues materials, supplies, commodities, etc. to requisitioning departments/units upon receipt of duly signed store material requisition.
• Dispatches all items/commodities against approved official Store Issue Voucher.
• Takes physical inventory count annually and during the year at regular intervals to ensure that physical inventory and bin card balances always tally

Required number: 1 (one)

Reporting to: Finance and Admin Coordinator, Gambella Field Office

Length of Contract: One year with possibility of extension based on performance and availability of funds

Minimum Qualification: 

• BA degree in accounting, or Finance.
• Having Procurement & Supply Chain Management background is a plus.
• Minimum of 5-years’ experience, preferably INGO in emergency sites.
• Computer proficiency (word processing, spreadsheets, and databases).
• Good knowledge of written and spoken English.
• Knowledge of local language is a plus.