OUR WORK IN ETHIOPIA

Job details

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage

The Finance and Systems team provides professional, business-focussed finance and IT service, delivering a proactive solution-based approach for resolving issues and ensuring that the operational business requirements are effectively managed to deliver organizational results and support the achievement of program outcomes.

JOB PURPOSE:

The Finance Assistant is responsible to process and maintain financial transactions, supporting OXFAM in managing/controlling financial risks, and providing financial support for the overall program implementation in Gambela Region.

• Responsible to Settle travel and Program/work floats as per Oxfam policy and procedures and maintaining the float register of the field office,
• Maintain enough amount of petty cash fund and effect petty payments regularly
• Effect payments at different intervention areas of the organization by cross-checking the verification of the documents
• Record all payments in cash and bank books and maintains their balance daily
• Prepare summary for clearance of statutory obligations monthly and submit to Finance Coordinator for review,
• Check expenditures are charged to correct budget lines of contracts and Oxfam account codes vis-s-vis requesters’ budget line
• Ensure appropriate deductions of taxes are made in preparing payments on procurement of Goods, services, and works; and in preparing casual labour payrolls
• Prepare, reconcile with the previous month and transfer monthly staff salary after review and approval to staff respective bank accounts,
• Prepare PI invoices for payment requests submitted by the logistics department
• Ascertain supporting documents accompanying each transaction and all vouchers are checked by the Finance Coordinator & carry the approval of the Budget Holder before recording transactions,
• Be responsible for putting Oxfam Paid stamp on financial documents and transaction invoices and filing them sequentially.
• Ensure that all files, including payment vouchers and their supporting documents, are kept properly in a professional filling system and office correspondences are dealt with on time.
• Prepare and maintain bank reconciliation.
• Assist in Oxfam’s internal and external year-end Audit schedules and provide all documents required by the auditor during the audit as well as answering some audit queries as needed
• Maintain filing systems for all financial and accounting records and verify the completeness of the documentation as per the OI financial policy and government regulations
• Ensure all financial and local government regulations have adhered to the desired standards
• File monthly income tax, withholding tax, and staff pension return to the appropriate government office
• Ensure donor compliance as well as applicable rule and regulation
• Provide support for other program and operation staff on a financial matter
• Conduct regular cash count with camp coordinator
• Prepare monthly financial reports and month-end pack and submit to finance coordinator for review
• Compile monthly cash top-up of the sub-office and request cash transfer on a timely basis
• Manage the overall financial activities of the sub-office (Okugu camp)
• Work closely with program, Logistics & admin, and finance staff to ensure finance issues of the programs run smoothly and effectively.
• Perform such other duties as assigned by the supervisor

Oxfam general:

• Actively participate in the implementation of Performance Management, including objective setting, performance review, upward feedback, and personal development plans.
• Ensure relevant aspects of Oxfam’s work in Ethiopia e.g., gender equity is reflected in your objectives.
• Ensure implementation of Oxfam’s operational policies, procedures, and guidelines, especially gender equity, in all aspects of Oxfam’s work with support from technical advisors and program service staff as needed.
• Act as Oxfam’s representative at the local and national level with local authorities, partners, etc. as required, mainly in events relating to accounting/finance.

person specification

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

• BA degree in Accounting or Finance that can bring an added value to the post from a recognized university/college.
• Relevant experience of 2 up to 4 years in a finance role, preferably in an international NGO.
• Experience in project financial management.
• Strong interpersonal skills, sensitivity to cultural differences, and ability to work in a wide variety of cultural contexts
• Good command of computer skills (MS-word, MS-Excel) and other internal software systems.
• Knowledge of and Eager to learn various accounting software with special emphasis on the Oxfam financial management system
• Good spoken and written English and Amharic, and knowledge of local languages is an asset.
• Willingness to be flexible and adaptive to changing working requirements
• Strong sense of personal integrity and attention to detail
• Good team sprint and problem-solving skills

• Familiar with refugee context
• Willingness to travel to Oxfam field operation areas
• Working under minimum supervision and able to work independently
• Able to learn actively and engage with the organization’s financial system