Finance and Grants Officer

Location: Addis Ababa, Ethiopia
Deadline: July 26, 2022

Job Description

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Finance and Grants Officer.

Job Summary:

The Finance & Grants Officer will work under the Leadership of the Finance & Operations Manager and will be responsible for the accounting tasks on the project and overseeing and monitoring the sub recipients under the USAID/Ethiopia’s Healthy Behavior Activity. They will manage all sub-award work processes including monitoring compliance with donor regulations, sub award terms and conditions and FHI 360’s policy. The Officer will also provide support on financial management activities for the project.

Accountabilities:

  • Contribute to overall financial activities of the project, including the accounting, invoicing, contracts management, procurement, and administrative activities.
  • Ensure that adequate and appropriate internal controls are in place and are in compliance with USAID and USG policies and procedures to meet generally recognized accounting standards
  • Receive invoices from vendors, sub awardees and supplier, verify their accuracy and all supporting documentation before payment.
  • Prepare vendors and suppliers payments and ensure strict adherence to organizational procedures.
  • Record all transactions in the GFAS accounting system including sub awardee payments.
  • Ensure all checks issued by FHI 360 are shipped to vendors or suppliers on time and receive their proper receipt.
  • Pre-Award Assessment: Participate in conducting pre-award assessments of potential sub-grantees & subcontracts, particularly in examining financial risk, accounting, and administrative procedures for control of funds and expenditures, including appropriate reporting and authorities.
  • Review of financial reports – Review sub awardee financial reports for accuracy and in line with project projection by comparing expenditures against the original project budget. Assist technical staff in monitoring sub-project budgets in accordance with approved work plan activities.
  • Financial site visits – Conduct site visits to sub-awardees and assess financial and contractual issues and discuss any gaps in performance with the sub awardee.
  • Tracking contractual compliance – Monitor compliance with each sub award terms and conditions including checking that spending is within the obligated funding amount and period of performance, adherence to reporting deadlines, and additional special award conditions.
  • Communication with subrecipients –Establish a relationship with subrecipients through regular contact to facilitate/ uncover project challenges before they become serious, identify ways to help increase performance, and provides insights that provide valuable context during site visits.
  • Ensure subrecipient audits are conducted for sub awardees that meet the US Government funding threshold and FHI 360 is prime funder.
  • Capacity building– Identify training needs for the sub-awardees and conduct capacity building as needed.
  • Respond to queries from sub awardees in collaboration with technical teams.

Applied Knowledge & Skills:

  • Increasingly advancing knowledge of donor (USG and non-USG) rules and regulations, common mechanisms of funding, types of acquisition and assistance awards, contracting concepts and principles from the solicitation phase to post-award administration.
  • Critical thinking and stronger analytical skills applied to successful completion of tasks.
  • Increasingly effective/persuasive oral communication and business/technical writing skills.
  • Demonstrable growth in technical expertise on regulatory matters, contract management systems, processes and computer software.

Problem Solving & Impact:

  • Works on increasingly complex and problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.
  • Increasingly exercising independent judgment in developing methods and techniques to obtain solutions (and process improvements).
  • Increasing independence in determining specific tasks to accomplish in order to meet certain goals and objectives.

Supervision Given/Received:

  • Increasing self-reliance in performing tasks.
  • Needing lesser regular supervision.
  • Higher proficiency and confidence in operating within established operating procedures.

Education:

  • Degree in accounting, finance, or other relevant field or equivalent combination of education and work experience.

Experience:

·       Minimum of 3–5 years financial management experience.

·       Computer skills, including experience in using accounting software and Microsoft Word and Excel.

·       Knowledge of U.S. Government grants, contracting and auditing standards as they apply to effective management of multi-year funds.

·       Articulate, Professional and able to communicate in a clear, positive manner with clients and staff.

·      Excellent organizational and written and oral communication skills.

·       Ability to travel to project field sites.

·       Fluency in written and spoken French and English required.

·       Ability to work with minimal supervision.

·       Proven ability to pre-plan critical actions and carry out actions in an efficient and timely manner.

·       Track record of being a team player, ability to deal with multiple tasks, flexibility and getting critical tasks completed on time.

·       Fluency in English and Amharic.

Typical Physical Demands:

  • Typical office environment.
  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
  • Ability to sit and stand for extended periods of time.

Technology to be Used:

  • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

  • 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

 

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