Driver Mechanic /Logistic officer at The Development Fund Ethiopia

 1 ) General purpose of the Job 

The Driver Mechanic/Logistic Officer is responsible for ensuring the efficient transportation and maintenance of vehicles, as well as supporting the overall logistics operations. This role combines driving responsibilities with mechanical expertise to ensure that all vehicles are in optimal condition. Additionally, the Logistic Officer component involves coordinating and managing logistical tasks to support the organization’s operational needs.

2 ) Detail Duties and Responsibilities

 A) Driving and Transportation

• Safely operate and drive vehicles to transport goods, equipment, and personnel to various destinations.
• Drives DF vehicles as required for performance of assigned tasks.
• Adhere to all traffic laws, regulations, and organizational policies.
• Plan and follow the most efficient routes for timely deliveries and pickups.
• Conduct daily pre-trip and post-trip inspections to ensure vehicles are in good working condition
• Ensure that the vehicle (s) is used for official business only and to resist attempts by any party to use DF Ethiopia vehicle(s) for personal or unofficial use.
• Prevent the carrying of any dubious cargo which may bring the DF Ethiopia into conflict with relevant authorities e.g. the smuggling/transport of contraband items etc.

 B) Vehicle Maintenance and Repairs

• Perform routine maintenance on vehicles, including oil changes, tire rotations, brake inspections, and other mechanical tasks
• Diagnose and repair mechanical issues in a timely and cost-effective manner.
• Ensure all vehicles are clean, well-maintained, and equipped with necessary supplies and emergency kits
• Gets office equipment service and maintained.
• Ensure that official vehicle logbook, service and maintenance books are kept in good order at all times.

 C ) Logistics Coordination

• Assist in the planning and coordination of logistics operations, including inventory management, warehousing, and distribution
• Monitor and manage stock levels, ensuring timely restocking of supplies
• Manage any procurement activities including RFP’s (Request For Proposals)
• Secures bids for specialized maintenance work such as body repairing, painting, and upholstering
• Collate purchase orders and purchase requisitions in order-to-order materials, goods and supplies.
• Coordinate with suppliers, vendors, and other stakeholders to ensure timely delivery of goods and services
• Maintain accurate and up-to-date records of all logistical activities

 D ) Administrative Duties

• Ensure all necessary documentation, such as licenses, permits, and insurance, are up-to-date and compliant with regulations.
• Support Admin assistant/cashier in various administrative tasks as needed
• Processes visa and other travel related activities for staffs and guests.
• Prepare and submit regular reports on vehicle usage, maintenance, and logistical activities.
• Review inventories and order as required.
• Assists in expediting issues with partners and Government offices
• Follows up mail delivery status with the post office.
• Undertake any other reasonable duties as may be assigned that are consistent with the nature of the job and its level of responsibility

 E) Health and Safety

• Fully understand all the DF Ethiopia security practices, procedures and protocols
• Ensure that before each journey the vehicle has the required security and safety equipment according to the list made and procedures to be followed
• Follow all health and safety regulations and guidelines.
• Ensure the safety of passengers and cargo at all times.
• Report any accidents, incidents, or unsafe conditions immediately

 F) General

• Assist and replace other assistants within the organization, as required

Department:                Finance and Administration Department

Duty Station:               Addis Ababa, frequently travelling

Reports to:                  Finance and Administration Manager

Valid from:                   September 1, 2024