Home Vacancies, July 2024 Driver/Admin Assistant

Driver/Admin Assistant

Location: Jigjiga, Somali, Ethiopia

POST LEVEL : SB-2

TYPE OF CONTRACT : Service Contract

Closing Date: 16-Jul-2024

Job Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Ethiopia’s Country Office Strategic Note (SN 2021-2025) is derived from and contributes to the United Nations Sustainable Development Cooperation Framework (UNSCDF 2020-2025), which outlines the United Nations vision and strategic focus in Ethiopia. The UNSDCF supports the Government of Ethiopia’s (GoE) development and humanitarian priorities, as articulated in the Ten-Year Perspective Development Plan – Ethiopia 2030: The Pathways to Prosperity (2020 – 2030) and related national policies and plans. The SN’s orientation and thematic focus areas are grounded in UN Women’s global Strategic Plan (2021-2025) and aligned to major international and African regional development and gender commitments.

The UN Women Ethiopia Country Office’s program contributes to the UN’s shared goals in supporting the Government of Ethiopia to achieve its sustainable development and humanitarian priorities, and commitments to the 2030 Development Agenda. Four strategic priorities are identified in the United Nations Sustainable Development Cooperation Framework (UNSDCF) 2020-2025 that address multidimensional poverty, inequalities, social exclusion, and marginalization, with a focus on youth, women, and girls; supporting the transition to an inclusive and diversified economy; deepening Ethiopia’s democratic transition and promoting peace; and promoting a green and resilient economy. These priorities comprise the outcomes that the UN development system, including UN Women ECO, will work to accomplish.

As part of the contributions to the Ethiopian National Development Priorities in an inclusive manner, UN Women in Ethiopia work focuses on 5 strategic pillars in both development and humanitarian spheres: Women in leadership and governance , Women’s economic empowerment and Financing for Gender Equality through Gender Responsive Budgeting , Elimination of Violence Against Women and Girls  as well as Women’s engagement and participation in Peace and Security and Humanitarian Action .

These strategic priorities are implemented in targeted regions mainly through implementing partners but over the last 2 years UN Women has been establishing more proximity to communities through sub-offices and/or secondments.

Reporting to the Head of Sub-Office, the Driver/Administrative Assistant can be also required to provide driving services to consultants and experts and UN staff on mission. The Driver/Admin Assistant will provide basic administrative and clerical support to the UN Women Office in Somali.

 

Duties and Responsibilities

Provide reliable and secure driving services

  • Ensures provision of reliable and secure driving services by a) driving office vehicle/s for the transport of authorized personnel and delivery and collection of mail, documents, and other items and b) meeting official personnel and visitors at the airport, visa, and customs formalities arrangement when required

Provide proper use of vehicle

  • Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports

Provide day to day maintenance of the assigned vehicle

  • Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, checking of tires, brakes, car washing, etc.

Maintain and ensure availability of all required documents/supplies

  • Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports

Provide general administrative and logistic support as needed

  • Coordinate and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kits, and necessary spare parts
  • Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents and/or security incidents
  • Coordinate and prepare schedule of insurance and service for all office vehicles
  • Review fuel usage and reconcile fuel coupons used against recorded fuel usage for all office vehicles.

Provide support on facilities management and common shared services

  • Ensure office space is properly maintained and in good order, coordinating any maintenance/repair work required.
  • Ensure safe custody of duplicate office keys.
  • Ensure availability of toiletries and cleaning materials.
  • Ensure office space including the common areas and conference rooms are kept clean.
  • Request and follow up on payments for office shared services (UNDP RSC) – rent, cleaning, security etc.
  • Review UN common services costs and request payment.
  • Support asset management processes including asset tracking, asset physical verification and disposal.

 

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Excellent driving skills;
  • Good knowledge of driving rules and regulations, local roads and conditions;
  • Good defensive driving skills;
  • Skills in minor vehicle repairs;
  • Ability to be on time.

 

Required Skills and Experience

Education

  • Completion of secondary education is required;
  • Valid driver’s license is required

Experience

  • 2 years’ work experience as a driver; safe driving records; knowledge of driving rules and regulations and skills in minor vehicle repair

Language

  • Fluency in English and Somali is required.
  • Knowledge of any other UN language is an added advantage.

How to Apply

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need. 

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application. 

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.) 

 

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