Compliance Manager

Location:  Addis Ababa
Salary:  As per Oxfam Salary scale
Deadline: Aug 2, 2022

Job Description

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.


Since the early 1970s, we have been working to address the underlying causes of poverty and marginalization by focusing on developing sustainable livelihoods, providing water and sanitation, agriculture, climate research, gender, and humanitarian issue.

Job details

DIVISION: Operations TEAM: County Director
LOCATION: Addis Ababa with travel to filed as required. CONTRACT TYPE: Fixed Term contract for the period of 3 years with possibilities for extension
GRADE: National C1                                                          JOB FAMILY:  Programme
SALARY: As per Oxfam pay scale HOURS: 37.5 hours per week

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage


Working closely with the EA Node Africa, OI Compliance team, OGB Counter Fraud Team and Internal Auditors, the Country Compliance team works to ensure compliance in all the country programme and operations, prevent any associated risks and enhance the team understanding with Oxfam’s polices, donor regulations and country laws and support the country leadership in drawing the necessary actions in addressing any gaps and findings


The Compliance Manager has the main goal to support the country’s program to compile to internal and relevant external policies and procedures.

It is key to ensure that organizational resources are managed in an efficient stewardship way and this role will be advising the senior management on the design and implementation of internal control procedures to ensure it.

This role will interpret and follow up the application of organizational policies and procedures in varying functions within the organization. If problems arise, this role will develop solutions taking into the diversity and complexity of the problems. Anticipate and Resolve challenges within corporate or divisional parameters, with moderate scope. The impact of this role is significant within the support and finance units and could also have some impact Oxfam-wide. It is a key role to contribute to and influence operational planning, ways of working, and behaviours.

Key Responsibilities and Accountabilities

Policies analysis and advise on better management practices to ensure compliance FUNDING

  • Control applications of donor rules in project/programme activities.
  • Assess compliance to the Executing Affiliate (EA) business rules in donor contract management.
  • Random checking of use of Funding System and compliance on the EA Contract Management procedures.


  • Verify application of ID financial procedures and flag issues and irregularities if appears.
  • Participate in staff training on financial procedures.
  • Organise spot checks on the accounting process and quality of financial data.
  • Identify risks and advise line managers on solutions.
  • Assess the use of accounting systems and make recommendations.


  • Verify application of ID Logistic Procedures and flag issues and irregularities.
  • Participate in staff training on logistic procedures.
  • Interpret logistic procedures for a better understanding by all staff
  • Organise spot checks on logistic activities such as procurement, fleet, warehouse, and assets management and flag irregularities or risks to Business Support Manager (BSM) and advise on solutions
  • Assess use of logistic systems such as HELIOS and make recommendations
  • Review documents (filling system, archiving, and quality of the documents)


  • Verify application of HR policies and Procedures and flag issues and irregularities
  • Organise spot checks on HR activities such as recruitments, medical, benefits, payroll, Health and Safety, documentation and flag irregularities and recommended solutions to BSM.
  • Identify risks and advise the BSM on solutions.
  • Assess the use of HR systems such as GOLD and make recommendations if issues arise.


  • Verify the quality of admin support, identify irregularities and gaps and recommend solutions
  • Assess documentation and filling systems
  • Tests compliance to legality (taxes, labor law, immigration, etc…)
  • Spot checks administration activities such as travel visas, office and residence rents, etc.


  • Verify respect of IT policies by users
  • Identify risks and advise BSM on solutions
  • Spot checks IT activities such as access to the server, etc.


  • Test partner’s reports and provide advice to Programme Managers
  • Collaboration on training partners in donor rules, finances, and logistic policies.
  • Conduct regular monitoring visits to Implementing Partner organizations to assess the adequacy of internal controls, verify the availability of proper records for all financial transactions, and advise Partner and Oxfam management on recommended actions.
  • Ensure Partner’s Capacity and Risk Assessment (PCRA) is conducted as per plans and take the appropriate recommendations and corrective action to mitigate the risks,
  • Audit partners’ financial reports and achievements, identify suspicious activity that could be fraud or corruption and establish efficient data management and corporate memory system in place.

Internal audit and Investigations – to guarantee a proper adherence to Oxfam and government policies, procedures, and system

  • Develop internal audit/Compliance tools (paperwork, checklist, standards, audit report template, internal control survey questionnaires, physical counts, tools/checklist etc…).
  • Conduct Control Self-Assessment exercise across all departments to assess the efficacy and gaps of the control and follow up on action plans.
  • Verify and prepare audit closure status and progress report for the management and CMT review, collect and arrange audit closure exhibits and submit the reviewed audit closure status/progress reports.
  • Post audit: Consolidate recommendations made in internal and external audits and evaluations for submission. Monitor implementation of action/corrective action plans relative to both internal and external audits/
  • Monitor implementation of action/corrective action plans relative to both internal and external audits
  • Support/Conduct internal investigations related to compliance and fraud risks
  • Coordinating & ensuring the implementation of the Annual Statuary Audit and reporting on a timely basis.

Mapping Risk, Conduct Threat & Vulnerability assessment, Prepare Action Plan, and Document How Risk Assessments are Conducted (10%).

  • In coordination with the country management team and program managers, maintain the Risk Register to identify key risks and document strategies to mitigate these risks.
  • Lead the update process for Country Quarterly Management Reports and ensure communication of action plans.
  • Identify and rate the risk of threat (High, Medium, Low) for Oxfam in collaboration with the country management team and program managers.
  • Risk assessment, which involves analysing risks as well as identifying, describing, and estimating the risks affecting the Oxfam
  • Work closely with the Oxfam SMT to support operational, financial risk, and process decisions; ensure ongoing operational & Financial risk-taking activities remain consistent with Oxfam program parameters and all policies and procedures.

Training: – Train employees on compliance guidelines, requirements, and standards, ensure staff are trained on GDPR, Aid diversion & Anti- Fraud regulations

  • Support to deliver Oxfam’s training packages to counter fraud and corruption risk mapping across the country & Partner with Regional Counter Fraud Manager
  • Design and deliver capacity-building training covering Finance, HR & Logistic, Governance, and Taxation compliances to Partners’ finance and non-finance personnel as a part of the Partner capacity development process,
  • Support partners in the sustainable institutional development process, to establish sound financial management systems and procedures and effective internal control systems,
  • Support Fraud awareness messaging in the Ethiopian Country Program
  • Provide support in arranging training courses in financial skills for non-accounting staff to Oxfam/partners team
  • Provides support and guidance to partnership compliance team specifically in monitoring, statutory compliance, and other practical/technical input to partners’ audit
  • Keep up to date on developments in the areas of general accounting, auditing, non-profit issues, the Government of Ethiopia, and other regulations.


Job Requirements

Person Specification

Most importantly, every individual at Oxfam GB needs to be able to:


Our Values

  • Equality: We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
  • Empowerment: We acknowledge and seek to expand people’s agency over their lives and the decisions that impact them.
  • Solidarity: We join hands, support, and collaborate across boundaries in working towards a just and sustainable world.
  • Inclusiveness: We embrace diversity and difference and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
  • Accountability: We take responsibility for our actions and inaction and hold ourselves accountable to the people we work with and for.
  • Courage: We speak truth to power and act with conviction on the justice of our causes.


1. Be committed to equal opportunities: demonstrating sensitivity to cultural differences and gender equality.


2. Be willing to learn and apply gender mainstreaming, women’s rights, and diversity and inclusion across all aspects of your work.


3. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.
 Ensure you actively ADOPT OXFAM’S FEMINIST LEADERSHIP APPROACH and apply the principles and twelve practices in your work. Read more about this here:

Read this guide to find out more about what our values, organisational attributes, and feminist leadership approach mean for how we work

For this role, we have selected three of the most relevant feminist Leadership practices for this role (which you can read more about here:

1 Self-Awareness

2 Mutual accountability

3 Strategic Thinking and Judgment

Experience, Knowledge & Competencies


  • Bachelor (BA) or Degree from a recognized university/college in Finance, Business Management, or other areas that bring an added value to the related job.
  • Relevant experience of 7-10 years for BA / Degree holders (ie. Audits, donors’ contracts management, systems management), preferably in an international NGO, out of which 2 years should be supervisory/managerial experience.
  • Good understanding of information systems and information technology with a sound knowledge of their development and capabilities
  • Good knowledge of major donor requirements such as DFID, OFDA, ECHO, EU, WFP, and UNICEF
  • Good knowledge of the Ethiopian labour, tax, and immigration laws
  • Strong knowledge of office management and ways of working
  • Strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “development” sector and its impact on key areas of responsibility, and a commitment to humanitarian principles and action
  • Effective verbal and written communication skills, including high-level interpersonal and influence skills; fluency in written and spoken English and Amharic
  • Proven analytical skills and the use of these to problem solve and make firm decisions and systematic approach with good attention to detail, with a strong commitment to achieving results
  • Experience in training to improve operations’ implementation and persistence to achieve change in a challenging environment and stressful situations
  • Ability to undertake regular travel around the country (50%) within short notice
  • Ability to work independently with less supervision from the line manager
  • High degree of integrity and honesty
  • Understanding of gender and diversity considerations within key areas of responsibility and commitment to addressing inequalities in the workplace and the programme


  • Knowledge and experience on Oxfam systems
  • Knowledge and experience of conducting investigations

How to Apply

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile using Oxfam’s internal /External application portal /  or  on or before August 2, 2022.

Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.