Commodity and Agricultural Supplies Supervisor

CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality, and we seek dignity for everyone every day and during times of crisis.  These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world.  Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe.  Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

I.  Job Summary  

The purpose of the Commodity and Agricultural Supplies Supervisor’s position is to monitor/inspect the warehouses, distribution centers and provide managerial and supportive supervision to the storekeepers and food distributers. S/he ensures that the food allocations (receipt and distribution) are managed in line with CARE and Donor agreed procedures and policies. S/he also monitors that the allocations received are as per agreements and monitors stock levels in accordance with agreed plans.

II. Responsibilities

Job Responsibility #1 Staff Management (30%)

•  Supervise the activities of the food distributors and storekeepers based in the woredas FDPS and warehouses
• Ensure staff APPAs include KPIs which are continuously monitored and measured against progress
• Ensure that APAAs (annual and semi- annual) are completed in a timely manner and submitted to HR

Job Responsibility #2:  Technical and Logistics Support (35%)

• Supervise and coordinate daily activities of personnel engaged in the receipt, storage, and issuance of food, agricultural supplies and non-food items
• Conduct distribution monitoring of Food for Work and humanitarian programs as required following CARE Ethiopia policies of procedures
• Ensure that the commodity allocations received are per the authorized amount
• Ensure that the commodity receipt, dispatch, handling and distribution are conducted as per the donor and CARE commodity management policies
• Ensure that all storekeepers comply with the food, agricultural supplies and non-food inventory procedures
• Supervise the distribution process to ensure it is handled as per the recommended distribution mechanism and track the distribution using the last mile mobile solution platform (LMMS) or other agreed software
• Conduct scheduled and ad hoc warehouse visits
• Analyze and determine minimum and maximum stock levels of food and non-food items considering the warehouse capacity at FDPs in consultation with the area administrator
• Submit purchase requests and monitor progress to maintain adequate stock levels at all times

Job Responsibility #3:  Planning, Monitoring and Reporting (30%)

• Ensure that sufficient food stocks are dispatched to the warehouses / FDPs
• Maintain records of empty containers register and files
• Reconcile commodity balance with the store records
• Ensure that distribution/payments are carried out according to plan
• Perform periodic physical inventories and provide reports to the commodity and logistics officer FO
• Review weekly, monthly, and quarterly commodity reports from storekeepers and compile by woreda and report to the commodity logistics officer (CLO) FO
• Review daily, weekly, monthly and quarterly distribution reports from distributers and compile by woreda and report to the (CLO) FO

Job Responsibility #4:  Other (5%)

•  Perform other duties as assigned

III. GENDER EQUALITY

• The Area Office Administrator will be responsible for ensuring that gender equality and diversity values are upheld in the recruitment, orientation, performance assessment and management of staff.
• Provide adequate time for staff to participate in gender sensitivity workshops and related events.

IV. Education

•  BA degree in supplies management or accounting from Vocational School.

V. Qualifications

• 3 years of relevant experience with the first degree.

• 2 years of relevant experience plus post graduate degree.

• NGO experience is a plus. Supervisory skill is mandatory

Skills Required

• Basic managerial skills
• Technical and report writing skills
• Computer literate
• Fluent spoken and written English
• Good communication and interpersonal skills
• Able to work accurately
• Trustworthy and reliable
• Knowledge of local language
• Report writing skills
• Understanding of the importance of gender, youth and social inclusion
•  Demonstrated commitment to principles of gender, equity, diversity, inclusion and PSHEA (safeguarding) through previous positions or programming experience

Desired:

• MBA
• Driving Ability