Admin and Human Resource Senior officer

Duties and Responsibilities:

Human Resource;

• Review job advertisement prior to posting, screen CVs, conduct telephone screening, coordinate interview teams, and ensure that documentation is collected and recorded/filed properly.
• Ensures that the Company’s overall human resources policies, rules, regulations and procedures comply with Ethiopia Labor Law and understood by all employees.
• Facilitate all staff recruitment processes including, position posting, advertising, shortlisting and selection, background checks and get approval of the process from immediate supervisor.
• Facilitate job analysis and update job descriptions whenever need by discussing with immediate supervisor.
• Facilitate and lead the staff Annual performance evaluation timely and keep the result in staff file.

Administration and logistics; 

• Ensure smooth working of all administrative functions in the GN Ethiopia country office.
• Handle all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
• Oversees all administration related activities including security, preventative and corrective maintenance, office supplies and transportation.
• Maintain an approved list of contractors and vendor database.
•  Formulate supply contracts, and undertake verification of deliveries against purchase orders to ensure compliance in all aspects.
• Ensure that all goods received are properly recorded and stored as well as delivered to the beneficiaries or line departments on time,
• Maintain a system for monitoring performance of suppliers.
• Facilitate the process of expatriates work permit and Residence ID when required timely.

Planning and Reporting

• Provide progress report and plan of the Administration – HR activity to immediate supervisor periodically.

Training and Development 

• Assessing staff training needs and schedule trainings in coordinating staff supervisor and work activities.
• Checking the coordination and implementation of annual performance reviews with standardize format.
• Organize and monitoring external training organization for specialized training programs.

Employee Services (Compliance and Record keeping, Compensation and Benefits) 

• Maintain staff time sheets and leave records and also maintain up to date records of all employee benefits.
• Ensure staff appraisal is completed for contract renewal.
• Provide useful and accurate staff data for job evaluation process.
• Facilitate the new employee orientation to foster positive attitudes towards strategic goals.
• Provide employee database in softcopy and arranging and settled it according   to the rule and regulation of HR manual.
• Perform other duties as assigned by immediate supervisor timely.